Rental Management is a desktop application for managing rental operations in one organized system. It helps users manage property records, units, tenants, leases, meter readings, billing, payments, expenses, manpower, payroll, reports, SOA, backup, and restore.

1. Open Settings and update company name, logo, and payment QR.
2. Add Properties for each rental location or building.
3. Add Units under each property.
4. Add Tenants with complete contact information.
5. Create Leases to connect tenants to units.
6. Record Meter Readings for water/custom billing.
7. Generate Bills for the selected billing month.
8. Post Payments when tenants pay.
9. Use SOA to print or export tenant statements.
10. Create regular backups to protect your data.

The Dashboard shows yearly rental activity including occupied units, vacant units, overdue bills, total due, collected payments, and water charges.

Use the Year filter to view dashboard summary, recent bills, recent payments, and meter readings for a selected year.

Use Properties to save building or rental location details such as property name, address, owner name, and contact number.

Use Units to manage unit code, floor, rent, deposit, advance, status, water meter, electric meter, water rate, minimum charge, service fee, and common fee.

Best practice: use consistent unit names like A-101, A-102, B-201, or Room 01.

The Tenants module stores full name, phone number, email address, ID reference, emergency contact, and active/inactive status.

Tenant balances are based on unpaid or partially paid bills.

Best practice: always enter valid phone numbers and emergency contact details.

Leases connect tenants to units and define start date, end date, monthly rent, deposit snapshot, billing day, due day, lease status, and move-in reading.

When a lease is created, the selected unit becomes occupied.

Create the lease before generating bills because billing depends on active leases.

Meter Readings records billing month, reading date, previous reading, current reading, reading type, shared charges, adjustments, notes, custom billing name, and custom billing amount.

Record meter readings before generating monthly bills so water/custom billing uses the latest reading.

Bills can be Rental Bills or Water / Custom Bills. Bill statuses may be unpaid, partial, paid, or overdue.

1. Go to Bills.
2. Select the billing month.
3. Click Generate Bills.
4. Review generated rental and water/custom bills.

Clear Bills should only be used when rebuilding a selected month. It may remove payments linked to those bills.

Payments can be posted for Rental Bills and Water / Custom Billing. Supported payment methods include Cash, Bank Transfer, GCash, and Maya.

Payment records can include payment date, amount, method, receipt number, reference number, and notes.

Payments can auto-apply to previous balances to keep accounts accurate.

1. Open the Statement of Account window.
2. Type the tenant name in the search field.
3. Click Search.
4. Select the correct tenant from the match list.
5. Review outstanding balance and preview table.
6. Click Print SOA or Export SOA PDF.

Use SOA when a tenant asks for a full balance summary or when sending an official statement.

Expenses track owner or property costs such as maintenance, utilities, government tax, manpower, and other expenses.

Generated payrolls can be saved as manpower expenses so labor costs appear in reports.

Man Power manages workers, attendance, cash advances, payroll generation, payroll status, and payslip printing.

Payroll can include present days, half days, gross amount, existing cash advance, new cash advance, deduction, and net pay.

Complete attendance records before generating payroll.

Reports can be filtered by year, month, or all months. They use data from bills, payments, meter readings, units, and owner expenses.

Reports help review rental income, collections, outstanding balances, water charges, expenses, occupancy, profitability, and billing activity.

Open the settings icon to update company name, company logo, payment QR, backup, restore, and workspace settings.

Company logo and name may appear in app sections and printed documents.

Save Backup

1. Open Settings.
2. Go to Backup & Restore.
3. Click Save Backup.
4. Store the .RMbackup file in a safe location.

Restore Backup

1. Open Settings.
2. Go to Backup & Restore.
3. Click Restore Backup.
4. Select a valid .RMbackup file.
5. Wait for the app to restore the data.

Create a backup at least once per week and before major edits.

1. Review active tenants and leases.
2. Update unit information if rent, meters, or fees changed.
3. Record water meter readings for occupied units.
4. Generate bills for the billing month.
5. Review bill totals and previous balances.
6. Print or export billing documents as needed.
7. Post tenant payments when received.
8. Generate SOA for tenants with unpaid balances.
9. Record owner expenses for the month.
10. Update manpower attendance and payroll if applicable.
11. Review reports for collections, balances, and expenses.
12. Save a backup after completing the month’s records.

• Keep tenant names complete and consistent.
• Create leases before generating bills.
• Record meter readings before monthly bill generation.
• Do not clear monthly bills unless you are sure.
• Post payments immediately after receiving them.
• Use receipt numbers and reference numbers for tracking.
• Review SOA before sending to tenants.
• Save backups regularly.
• Keep payment QR and company branding updated.
• Review reports every month.

Rental Management is a record-keeping and billing support tool. Users are responsible for reviewing all generated bills, receipts, statements, reports, and payroll records before using them for official transactions. Always keep secure backups of important rental data.